Ads and Sponsorships

The American Epilepsy Society Annual Meeting is the place to reach healthcare professionals who research and treat epilepsy.

Get your message in front of your target audience this December 6-10 in Baltimore, MD.

  • Available Opportunities (Current as of September 23, 2019)

    The availability of the opportunities below is updated frequently. Please contact Susan Oliver at soliver@aesnet.org with questions.

    REACH YOUR AUDIENCE WITH TARGETED ONSITE ADVERTISING

    STATUS ITEM DESCRIPTION PRICE HOW TO ORDER
    AES 2019 sold Hotel Key Cards and Jackets Current AES room block is 10,000 sleeping nights and is likely to increase. Attendees use key cards several times per day. Includes production from one design provided by the sponsor and management so distribution by hotels to guests checking in. $69,000 SOLD
    AES 2019 sold Premium Program Book Advertising: Covers 2 and 3 Premium placements: inside front or inside back, 4C, full page $14,000 per cover SOLD
    AES 2019 sold Premium Program Book Advertising: Cover 4 Premium placement: back cover, 4C, full page $16,000 SOLD
    Available Program Book Advertising: 4 Color 4C, full page, run of book. 92% of AES Annual Meeting attendees reported that they referred to the program book from "several times during the meeting" to "several times per day." Limited number of pages available. $7,800 per page Insertion Order
    Available Program Book Advertising: Black + White B+W, full page, run of book. 92% of AES Annual Meeting attendees reported that they referred to the program book from "several times during the meeting" to "several times per day."  $4,800 per page Insertion Order
    AES 2019 sold Program Book Belly Band Unbranded message wrapped around each program book. Must be removed by users to open the book. The program book is a can't-miss item that every attendee will receive, and almost all will use.  $18,000

    SOLD

    AES 2019 sold Footprints to Your Booth Put your message where attendees are walking: from exhibit hall door to your booth or from a food service station to your booth. Only two sets will be sold. Advertiser provides approved design to GES for production. Advertiser billed for production, installation, and removal. $16,000 SOLD
    Available EXCLUSIVE: Sleeping Room Door Drop, Thursday 12/05 Up to five approved items in one package provided by the advertiser, delivered assembled in your approved packaging. One advertiser only. No other sleeping room door drops will be sold on this evening. $15,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    AES 2019 sold EXCLUSIVE: Sleeping Room Door Drop, Friday 12/06 Delivered Friday evening to approximately 2,500 sleeping rooms in the AES block. Up to five approved items in one package provided by the advertiser, delivered assembled in your approved packaging. One advertiser only. No other sleeping room door drops will be sold on this evening. $25,000 SOLD
    AES 2019 sold EXCLUSIVE: Sleeping Room Door Drop, Sunday 12/08 Delivered Sunday evening to approximately 2,500 sleeping rooms in the AES block. Up to five approved items in one package provided by the advertiser, delivered assembled in your approved packaging. One advertiser only. No other sleeping room door drops will be sold on this evening. $25,000 SOLD
    AES 2019 sold EXCLUSIVE: Sleeping Room Door Drop, Monday 12/09 Delivered Monday evening to approximately 1,500 sleeping rooms in the AES block. Up to five approved items in one package provided by the advertiser, delivered assembled in your approved packaging. One advertiser only. No other sleeping room door drops will be sold on this evening. $15,000 SOLD
    Available Shared Sleeping Room Door Drop, Saturday 12/07 (Evening) Delivered Saturday evening to approximately 2,500 sleeping rooms in the AES block. Not exclusive--multiple advertisers in one package. Up to twenty approved items in one package. Order early: these door drops sell out. $5,300 per item Insertion Order
    Available Media Wall Advertising (giant screen in main traffic area)

    Your ad on-screen Thursday evening until Monday afternoon. 100 square foot screen size. Video or static ads. No sound. Length: 10, 15, 30, or 60 seconds. Maximum loop: 10 minutes. AES can convert a PowerPoint deck into a media wall ad. Placement of the media wall will be in a high traffic area in the Pratt Street lobby (300 level) across from the AES registration area. Visible by all traffic at registration, to/from exhibit hall, to/from education sessions, and to bridge to the Hilton (HQ hotel), which will be the site of many meetings attended by AES thought leaders.

    AES 2019 media wall

     

    15-second: $2,500

    30-second: $4,800

    60-second: $8,000

    NEW: 3-pack of 10-second ads spaced in loop for maximum impact: $5,250

    Insertion Order
    Available Sleeping Room Dark Channel Advertising Your ad on the unassigned channel in sleeping rooms in the Hilton, Marriott, Sheraton, and Renaissance. Three-quarters of AES room block is in these four hotels. The only other content which will be allowed to appear on the dark channel is AES content—though no plan for including this is in place at this time. Potentially one more property will be added as part of this package (no change in cost) to bring the coverage to nearly 90%. $31,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Exhibit Hall Park Benches and Floor Decals AES 2019 benchesYour message will be seen coming or going. Your message will be seen standing or sitting. Places to sit are in demand in the exhibit hall so your bench(es) will be popular! Single bench or double-sided bench with bench back as advertising panel and floor decal. Placed in high traffic area of exhibit hall. Maximum of three to be sold on exhibit hall floor. $18,000 per two-sided bench and floor decal Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Exhibit Hall Lunch Table Ads Reach attendees during meals in seating area. Limited to exhibitors whose booth size is 400 square feet or less. Maximum 5” x 7” final size advertisement placed in a metal stanchion or as a tent card. $2,600 for 20 tables Insertion Order
    Available General Annual Meeting Sponsorship If you want a simple, easy-to-execute way to break through to AES members, how about a general sponsorship of the Annual Meeting? On-site recognition signs will be provided by AES. $10,000 minimum Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102

     

    GET NOTICED OUT AND ABOUT

    STATUS ITEM DESCRIPTION PRICE HOW TO ORDER
    Available NEW! Hanging Banner, Pratt Street Lobby

    Two-sided banner hanging over up/down escalators and stairs at entrance to convention center from Pratt Street. Measurements: 10’ x 40’. Stairs/escalator goes up to registration lobby and access to Hilton connector and education sessions; down is convention center exit.

    AES 2019 pratt street banner

     

    $32,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    AES 2019 sold Registration Area Overlook Cling Overlook of the Pratt Street lobby entrance—ads on orange lines in diagram. Total 34 panels: 38” high and roughly 120 linear feet. Visible by all traffic at registration, to/from exhibit hall, to/from education sessions, and to bridge to the Hilton (headquarters hotel). 3 of the four runs will be two-sided and the remaining run one-sided but visible from the stairs and escalators going from the front door of the convention center to the central activity area for the entire meeting. Price includes production from your design, installation, and removal. $30,000 SOLD
    Available Airport Advertising, BWI Most inventory is backlit dioramas. Available in baggage claim, train loading, and terminal areas. Custom packages: discuss with AES for specific pricing. $25,000 to $80,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Billboards Print and digital available. Units are illuminated and sized: 14' H x 48' W or 20’ H x 60’ W. Locations on route from BWI to convention center; on major highways coming into Baltimore; and in high traffic downtown areas. Price includes production and installation. Four week display period. $15,000 to $30,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available NEW! Amtrak Advertising Print posters or backlit dioramas available. Exclusive! One AES buyer only. Inclydes Production and installation of one approved design. Packages available in northeast corridor (Boston to Washington, D.C.) on Acela and regional. Four-week display period. $18,000 to $40,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102

     

    ENHANCE THE ATTENDEE EXPERIENCE

    STATUS ITEM DESCRIPTION PRICE HOW TO ORDER
    AES 2019 sold Mobile App Sponsorship Frequently opened and used by attendees! Mobile App will be live for a designated period prior to, during, and after the conclusion of the meeting. Heavily promoted by AES to encourage downloading. Sponsor appears on splash screen and may link to sponsor’s sitelet on the navigation bar. $85,000 SOLD
    AES 2019 sold Speed Networking Sponsorship Fast, fun, and a fit with the AES mission of developing early-career epilepsy professionals. This popular event brings together the most accomplished professionals with the brightest clinical and research minds in epilepsy's future. Location expected to be in the new AES Career Center on the exhibit floor. $21,000 SOLD
    Available Complimentary Coat and Bag Check Sponsorship Great opportunity for five day, out of the Exhibit Hall visibility! Attendees can drop off coats and store bags, and you can provide claim tickets with your message. Supported by on-site signage with your logo. Located on the main traffic area of the convention center near the top of the stairs/escalators from the Pratt Street entrance. $25,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    AES 2019 sold Premium Passport to Prizes Sponsorship Bring lots of traffic to your booth? Your company's booth will serve as the drop off location for completed Passports to Prizes. On the last day, your company will host the Grand Prize drawing. Price includes your company’s participation fee. All prizes are provided by AES. $14,000 SOLD
    Available Premium Passport to Prizes Booth Traffic Promotion Bring AES attendees to your commercial booth, medical affairs booth, or pavilion with this popular booth traffic promotion. Attendees get “Passport” stamped at your booth. Daily prize drawing. Participation limited to twenty companies. Order early: passport slots typically sell out before the deadline. $2,500 per slot Reserve now
    AES 2019 sold Step Challenge Sponsorship High-engagement health-oriented activity that will pump up the buzz. Your company name and logo will reach both attendees and non-attending members, who will be invited to download a simple app that will count their steps over a specified number of days during the AES meeting. Promotion—all mentioning your company’s support—in AES newsletters leading up to the meeting, in a program book ad, in the mobile app, and on onsite signage. Leaderboard mentioning your support to be displayed in or near the AES Member Center. $30,000 SOLD
    AES 2019 sold At-A-Glance Meeting Guide Handy booklet format with key meeting information and exhibit hall map. Attendees refer frequently to maps and schedule in this guide. AES handles design & production. Supporter name and logo on front your ad on back cover. Supporter booth location highlighted on the exhibit hall map. $18,000 SOLD
    Available NEW! Exhibit Hall Career Center Career center mentioning your company support with name and logo to be promoted in pre-meeting member and attendee newsletters, program book advertisement, onsite and center entrance signage, and in or near the AES Member Center. Career fair (Saturday and Sunday) with separately sold employer participants will be inside the Center, potentially along with events like speed networking or mentoring. $22,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Attendee Lounge A highly-used, high-profile space on the exhibit floor with “walls” made by your sponsorship signs. Expected location at/near the entrance to the exhibit hall under the overhang. A place to relax and share conversation with fellow attendees or catch up on email. $19,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Water Cooler Sponsorship

    Two options in 2019:

    • In the high-traffic exhibit hall for 3 days ($2,300)
    • In a high-traffic loation outside the exhibit hall for 5 days ($3,500)

    Branded signage by the water cooler and water jug wrapped with your company logo. Branded cups may be included at your expense for coolers in exhibit hall.

    $2,300 to $3,500 Reserve now
    Available Hand Sanitizer Totem Sponsorship Each hand sanitizer station is fully-wrapped with your message. Stations can be placed inside or outside the exhibit hall—great way to get five-day coverage with your message! This package can be unbundled into non-exclusive units of two or three hand sanitizer totems. $40,000 for 10 totems, ask about unbundled pricing Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Cell Phone Charging Station Sponsorship Get attendees charged up with conveniently located cell phone charging stations inside and outside the exhibit hall. Secure doors lock and protect up to 6-12 devices. Stations are surrounded by a branded panel and include a customizable 19" LED Display for static or video (no sound). Full exterior wrap of the unit. Interactive polling, survey, or other data gathering on the touch screen. $33,000 for package of 6 chargers, ask about unbundled pricing Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Pop-up Event Sponsorship Time to get creative! Let’s discuss your idea. Shhh… we will want to surprise the crowd with these. Price based on event Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102

     

    SUPPORT HIGH-TRAFFIC EVENTS AND SERVICES

    STATUS ITEM DESCRIPTION PRICE HOW TO ORDER
    AES 2019 sold Exhibit Hall Opening Sponsorship Biggest buzz of the meeting! Outside the exhibit hall, a musical group (jazz band or local high school musicians) wearing t-shirts with your logo will focus attention, gather attendees and build excitement for the exhibit hall opening. Musicians will lead attendees into the hall and play as attendees enter. Signage at the exhibit all entrance will thank your company for sponsoring the opening. $18,000 SOLD
    Available NEW! Stick-and-Stack Ribbon Sponsorship AES 2019 ribbon boardHey, look at this! It’s fun, it’s high traffic, and it will get your company name in front of most attendees!! Your sponsorship will make badge ribbons “a thing”, with a heavily promoted, staffed, upgraded ribbon pick-up area. Sponsor signage in the ribbon area and through ribbon promos in mobile app. Picture is a rough approx of a possible look. To be located in or near AES Member Center in the high traffic Pratt Street registration area. AES distributes thousands of stick-and-stack name badge ribbons at its Annual Meeting each year to recognize Board members, faculty, committee members, Fellows of the American Epilepsy Society (FAES), first time attendees, anniversary year members (5 years, 10 years, etc), donors, and more. To promote new and repeat visits to the area throughout the five-day meeting, we’ll have a “Ribbon of the Day” (or several) that any and all can come by and pick up. Think fun ribbons like “I’M KIND OF A BIG DEAL” or “BOW TIE GUY” or “NEURO NERD” or “I’M HERE FOR THE FOOD”. Or your ideas!  $26,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Exhibit Hall Buffet Lunches for All Everyone comes into the exhibit hall hungry and the buffet you sponsor will get them to your message. You may provide branded napkins. Signage at each food and beverage station and acknowledgment on signage announcing your company’s total support that will be displayed in two different high-traffic locations. Saturday, Sunday, and Monday available: $25,000 each Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Exhibit Hall Coffee Breaks Everyone needs a pick-up mid-morning or mid-afternoon and the break you sponsor will get them to your message. You may provide branded napkins. Signage at each food and beverage station and acknowledgment on signage announcing your company’s total support that will be displayed in two different high-traffic locations. $7,800 each, 4 available Reserve now
    AES 2019 sold Poster Session Breakfast Sponsorship Monday morning, 12/09 in poster area of exhibit hall. Sponsor receives signage and acknowledgment at continental breakfast; additionally, signage and acknowledgment in Program Book. You may provide branded napkins. Signage at each food and beverage station and acknowledgment on signage announcing your company’s total support that will be displayed in two different high-traffic locations. $10,000 SOLD
    Available President's Reception Sponsorship Multiple sponsors at a minimum of $5,000 support this gathering of key leaders. Non-profit sponsors only. Your organization’s name and logo on napkins at the event, plus signage at the event acknowledging your support. $5,000 to $25,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Attendee Reception Sponsorship Here’s where to find the fun on Sunday night (12/08). It’s an all-invited dessert and dancing event to wind down after a jam-packed weekend. Your sponsorship will be featured in the program book description of the event, in signage posted in the registration area, in the mobile app, and on signs at the event. $12,500 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Leadership Breakfast Sponsorship Key opinion leader event. Exclusive opportunity for a non-profit sponsor to get recognition on all tables, on signage by the buffet line, and from the podium. $12,500 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Pop-up Popcorn Stand Lure attendees to your location with the smell of popcorn! Your pop-up popcorn stand will delight attendees for approximately 5 hours/day. Possible locations:  exhibit hall floor or outside scientific exhibits. Your company name and logo on bags and attendant t-shirt. $5,500 per day Reserve now

     

    CONNECT YOUR BRAND TO PATIENT INTERESTS

    STATUS ITEM DESCRIPTION PRICE HOW TO ORDER
    AES 2019 sold Thought Leader Theater Sponsorship

    Professional television studio and talent near the entrance to exhibit hall. Completed videos may be shown in a continuous loop in AES Member Center after production and on nonprofits’ websites year- round. Experienced news anchors will conduct approximately 45 scheduled interviews over the course of three days and professionally edit them into 90- to 180-second videos suitable for posting on websites, sending to stakeholders, uploading to YouTube and more so your support reaches an audience far larger than just the audience at AES 2019. Interviews will be divided into these categories in a ratio to be determined:

    1. Nonprofit organizations - ~75% of available slots
      (designed to be a valuable service for NFPs. Finished video will be professionally produced and available for use to the organizations for stakeholder communications—and video will include “Supported by [YOUR COMPANY]")
    2. Your company and your thought leaders discussing trending topics - 3-4 available interview slots
    3. AES thought leaders discussing hot topics and scientific content addressed at AES 2019 (for later use by AES only) - 5-6 available interview slots
    $50,000 SOLD
    Available Epilepsy Leadership Council (ELC) General Support Lots of choices for supporting this 35+ member (all epilepsy-related organizations): general support; ELC Skill and Hill Day; website development, update, and more. $7,500 to $50,000 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Epilepsy Leadership Council (ELC) Luncheon Here’s a great way to connect with the leaders of the epilepsy patient and advocacy community! Your company’s sponsorship will be noted in the invitation to the event, on tent cards on the tables, and in the short remarks you are invited to make. Most ELC organizations attend the AES Annual Meeting and this luncheon. $12,500 Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    AES 2019 sold Hoyer Lecture Live Webcast Your company will be featured as the Webcast supporter and identified for one year as the supporter of the enduring content on YouTube and the AES online learning portal. $13,000 SOLD
    Available NEW! Exhibit Hall Foyer Advertising AES 2019 exhibit hall foyerLimited to organizations that are members of the Epilepsy Leadership Council (ELC) and other nonprofits with epilepsy-related missions. Pillars in the foyer will be wrapped with a banner of your design. They won’t be missed by all the traffic coming down from the main traffic area to the exhibit hall. Only five left!   Insertion Order

     

    ATTACH YOUR BRAND TO INFORMAL LEARNING

    STATUS ITEM DESCRIPTION PRICE HOW TO ORDER
    AES 2019 sold NEW! Therapeutic Update Two-hour industry therapeutic updates are available by application only. May be educational (no CME allowed) or promotional. Location is on the Exhibit Hall floor. Programs may not duplicate any educational content offered at the AES Annual Meeting. $36,000 SOLD
    AES 2019 sold Abstract Guide (printed) Sponsorship Printed guide (booklet) to hand out to all attendees; provides full coverage of the abstracts and poster area. Exclusive includes notice of your sponsorship on the front cover, complimentary ad placed by AES on the inside front cover to cross-promote use of print book and use of online abstract search, as well as your approved ad on the back cover. $22,000 SOLD
    AES 2019 sold Abstract Search Module (Online) AES members and other users go to the AES online abstract search to find the research they seek. Several years of abstracts are included and searchable by key word, year, date range, and track. On the abstract search landing page, the sponsorship will be recognized under the search bar. Sponsorship of this page will be recognized for three months, starting when the embargo is lifted about two weeks prior to the start of the AES Annual Meeting. $27,000 SOLD
    Available Abstract Guide Print Advertising Up to three full-page four-color Run of Book ads will be included in the print Abstract Guide. First come, first served. Cover 3 is already sold. No other covers are available. $7,800 for ROB 4C full page Insertion Order
    AES 2019 sold Epilepsy Quiz-a-Day Game Popular and engaging item for AES attendees AND AES members who will not be in NOLA. The quiz is promoted in the AES newsletter and program book. Questions and answers are available on the AES website. Your company’s sponsorship and logo are included in all emails and promotions. A quick online medical scenario and quiz is delivered by email each day for ten days leading up to and during the AES meeting. $27,000 SOLD
    Available NEW! EEG Training for Residents Live 1.5 day resident EEG Course for 20 residents as an introduction of the current practice of EEG during AES Annual Meeting in Baltimore. Opportunities for non-CME medical education grants and use of industry equipment for this pilot program, which is expected to expand in subsequent years.

    Up to five sponsors at $9,000 each

    Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available NEW! Leadership Development Program The AES Advanced Leadership Development Program will be a pilot program at the 2019 Annual Meeting with the expectation that it will become an annual event. Based on a rigorous needs assessment, tailored to meet the specific leadership development needs identified by AES Chairs, Vice Chairs and selected members identified as likely successors to those roles. Day-long course of lectures and workshops based on identified learning objectives. Supporter recognition to be determined as the curriculum and activities become defined. Custom pricing. Exclusive or non-exclusive opportunities available. Contact Susan Oliver: soliver@aesnet.org or 312-883-3800 x102
    Available Contributions of a Diverse Professional Community Poster Session Single sponsor or up to four sponsors sharing sponsorship. Features work of professionals who identify with underrepresented minorities and who contribute to epilepsy advances from basic and translational sciences to clinical research and care Organized by the AES Basic Sciences Committee. Sponsor company on signage in the registration area, at the event, and in quarter page ad in program book. $16,000 Contact soliver@aesnet.org or call 312-883-3800, x 102
    Available Women in Epilepsy Professions Luncheon Up to 100 professionals across all career stages in epilepsy research, clinical care, education, or other professions. Tickets on a first come, first served basis. Provides place for open and supportive networking and communication around the specific challenges often face by women as members of the professional epilepsy community. Includes speaker and panel discussion on topics identified during the ticket application process. Sponsor identified in signage, on table tent cards, and opportunity for brief remarks from the podium. $16,000 Contact soliver@aesnet.org or call 312-883-3800, x 102
    Available Special Interest Group (SIG) + Investigators Workshops (IW) Sponsorships

    Attach your brand to a special topic or issue in epilepsy.  Attendees connect, exchange information, share resources, and conduct in-depth discussions during 90-minute meetings.

    $5,000 each Reserve now
    Available Hoyer Lecture Sponsorship Opportunity to support patient outreach that includes accredited medical education. Lecture targets both the professional and patient community. Your support mentioned in signage and at beginning of lecture. $5,000 per sponsorship Contact soliver@aesnet.org or call 312-883-3800, x 102
    Application Deadline Has Passed Satellite Symposia and Workshops Approved industry-sponsored satellite symposia and workshops are available both for CME and non-CME. Limited number of slots available by application, which must be reviewed and approved by the AES Council on Education. Must meet the learning needs of AES members. May not duplicate the educational content of the 2019 AES Annual Meeting. Content must be based on the highest level of available evidence at the time of the symposium or workshop. Symposium organizers responsible for generating their own audience. $30,000 for up to 3 hours; additional $10,000 per hour for each hour over 3 Deadline has passed. More information is available here.
    Available Invitational Education Presentations Looking to provide education to a specific invitation-only audience? All meetings of any kind that involve AES Annual Meeting attendees must be approved by AES through its In Conjunction With (ICW) process, and AES does not allow education to be delivered via an ICW meeting. Small groups of learners with specific characteristics or needs (e.g. instruction delivered in a foreign language) may request approval for an Invitational Education Presentation. $5,000 for groups up to 16 learners; $10,000 for groups of 17 to 32 learners Contact soliver@aesnet.org or call 312-883-3800, x 102

     

    GROW THE EPILEPSY TALENT PIPELINE

    STATUS ITEM DESCRIPTION PRICE HOW TO ORDER
    Available Equipment Auction Your company sells one of your products retailing at $5,000 or more and donates the proceeds to AES. Pioneered by Nihon Kohden in support of AES early career research programs, your donation from your equipment sale will benefit the Susan Spencer Fund for Clinical Education and Research and the Lennox & Lombroso Trust for Research and Training. AES will place an advertisement in the print program book (size dependent on the amount of your donation) to thank your company for your donation. $5,000 to $50,000 Contact soliver@aesnet.org or call 312-883-3800, x 102
    Available Wine Event Sponsorship AES 2019 wine eventHeld in Baltimore’s elegant Center Club. Sponsor credited in promotion of the event, program book ad, signage in the reg area and at event, and logo on napkins. A must-do event for many AES current and past leaders. All proceeds after expenses are added to research grant endowments (Susan Spencer Fund and Lennox and Lombroso Trust) that support AES early career grant program that helps to grow the epilepsy talent pipeline. $11,000 Contact soliver@aesnet.org or call 312-883-3800, x 102
    Available Palate Power Puzzle Sponsorship Blind tasting game at AES Wine Event. Add to the fun at the wine event with this game that’s a favorite with many AES KOLs. See who gets bragging rights for their skill in identifying the varietal, country, and vintage of five mystery wines. Your company’s sponsorship of the Puzzle noted on labels (or brown paper bags!) that hide the identify of the mystery wines. Note that this opportunity will not be sold until after the Wine Event Sponsorship is sold. Proceeds benefit AES early career research funds. $3,700 Contact soliver@aesnet.org or call 312-883-3800, x 102
    Available NEW! Career Fair Table (onsite in Career Center) Do you have neurology-related jobs to fill at your hospital, private practice, university, or company? AES brings top talent at all career stages to its Annual Meeting. Your Career Fair table is a way to introduce your workplace to attendees. This event will be heavily promoted by AES in print and in digital communications. Limited number of tables still available. $3,500 Contact jim.cook@communitybrands.com
    Available NEW! Online Career Fair Can’t make it to Baltimore, but have neurology-related jobs to fill at your hospital, private practice, university, or company? Participate virtually in the AES Career Fair and get your workplace in front of the top talent in epilepsy. $2,500 Contact jim.cook@communitybrands.com

     

  

advertising insertion ordersponsorship request formproduct theater request form

 

  • Career Fair Information

    NEW in 2019: AES will offer a Career Fair for annual meeting attendees and AES members. Do you have neurology-related jobs to fill at your hospital, private practice, university, or company? AES brings top talent at all career stages to its annual meeting. Your Career Fair table is a way to introduce your workplace to attendees. This event will be heavily promoted by AES in print and in digital communications. It will be located in the high-traffic exhibit hall. If you cannot make it to Baltimore, your hospital, private practice, university, or company can participate virtually in the AES Career Fair.

    Contact jim.cook@communitybrands.com for more information.

  • Sponsorship Cancellation Policy

    Please Note the AES Cancellation Policy

    • No refunds on advertising or sponsorships if AES has already entered into contracts with fulfillment agencies or has otherwise incurred costs (e.g. design, print orders, print placements, food & beverage commitments, etc) to execute your ad or sponsorship--regardless of the timing of your cancellation. In such case, if your advertisement or sponsorship is unpaid at the time of cancellation, you will still owe AES the amount reflected in your signed reservation form, insertion order, or memorandum of agreement.
    • Note that for some advertising and sponsorship products, particularly items printed in the Program Book, it will not be possible for AES to pull back your placement once the fulfillment process has begun.
    • If AES has not entered into fulfillment contracts or incurred fulfillment costs at the time of your cancellation, AES will retain:
    • 20% of the advertising or sponsorship fee if written notice of cancellation is received on or before Monday, September 9, 2019
    • 50% of the advertising or sponsorship fee if written notice of cancellation is received between Tuesday, September 10, 2019, and Monday, September 30, 2019
    • 100% of the advertising or sponsorship fee if written notice of cancellation is received after Monday, September 30, 2019.
    • No refunds for cancellations after Monday, September 30, 2019.
    • Cancellations must be received in writing to Susan Oliver at soliver@aesnet.org. If your advertisement or sponsorship is unpaid at the time of cancellation, you will still owe AES the amount reflected in your signed reservation form, insertion order, or memorandum of agreement, less the refundable amount per this policy.