For Current Exhibitors
Exhibitor information, along with important exhibitor dates, will be available on this page in February/March 2018.
EXHIBITOR HOUSING (10 OR MORE ROOMS)
Group housing reservations are open for all paid regular and tabletop exhibitors requesting 10 or more rooms. Exhibitors needing nine rooms or less may book in the general housing block, which is also open.
THE DEADLINE FOR GROUP HOUSING RESERVATIONS AND ROOMING LISTS IS TUESDAY, OCTOBER 9, 2018
Important information to remember
Monday, October 1, 2018: Last day to request a room block
Tuesday, October 9, 2018: Rooming lists are due. This is the last day to make group housing reservations. Any unused rooms will be released back into inventory.
Monday, November 19, 2018: Last day changes to existing reservations will be accepted. Changes will be accepted until 10:00 AM ET.
A one-night, non-refundable deposit (room and tax) representing the first night of your reservation will be charged to your credit card.
Tuesday, November 27, 2018: You may contact your hotel directly for any necessary changes.
Exhibitor Registration Information:
Your exhibit fee includes four complimentary exhibit hall badges for every 10’x10’ booth space and two complimentary exhibit hall badges per nonprofit tabletop.
Badges will not be mailed out in advance. To obtain a badge, please bring the confirmation email with you to the onsite exhibitor registration counter.
Once you have reached your allotment, additional exhibitor badges are available to purchase for $75 each.
Exhibit hall badges provide entry to the exhibit hall and poster sessions only.
Beginning in July, exhibitor employees who want to attend educational programming can do so by registering for an Exhibitor, Full Conference, badge. Physicians, scientists, and health care providers should register in their respective categories.
Exhibitor Service Manual
You can access the Exhibitor Service Manual by logging into the exhibitor console above or by clicking here.
Order by Thursday, November 8, 2018, for the best pricing on all GES services. You can access the Exhibitor Service Manual by logging into the exhibitor console above. Order by Thursday, November 8, 2018, for the best pricing on all GES services.
Other Important Information
Advertising, sponsorship, and other promotional opportunities are sold on a first-come, first-served basis. Some inventory may sell out prior to the deadline dates. While AES makes every effort to keep its prospectus, insertion order forms, and website up to date, website information is not a guarantee that inventory is available. Contact email@example.com for the most current availability.
Program book ads and other promotional materials, including mailings to the pre- and post-meeting registrant list must be approved by AES in advance by emailing proposed copy/art to firstname.lastname@example.org.
The American Epilepsy Society does not share, sell, or rent lists with email addresses of its members or meeting registrants. If a company offers you a list of AES members with email addresses, it is not authorized by AES. Kindly notify AES if a third party offers you such a list so we may take appropriate action.
Thursday, November 29: 8:00 AM - 5:00 PM
Friday, November 30: 8:00 AM - 5:00 PM
Saturday, December 1: 8:00 AM - 10:00 AM
Exhibit Hall Hours
Saturday, December 1: Noon - 6:00 PM
Sunday, December 2: 10:00 AM - 4:00 PM
Monday, December 3: 10:00 AM - 2:00 PM
* Exhibit hall hours are subject to change
Monday, December 3: 2:00 PM - 10:00 PM
Tuesday, December 4: 8:00 AM - 12:00 PM
New Orleans Morial Convention Center