For Current Exhibitors
Exhibitor information, along with important exhibitor dates, will be available on this page in February/March 2018.
EXHIBITOR HOUSING (10 OR MORE ROOMS)
Group housing reservations will open Monday, June 18th for all paid regular and tabletop exhibitors requesting 10 or more rooms. Exhibitors needing nine rooms or less may book in the general housing block, which opens in July 2018.
In appreciation for support of AES in 2017, group housing reservations by Benefactors, Leaders, Partners, and Supporters will be available prior to the general opening according to this schedule: *
Monday, May 14 - Benefactor ($500,000 and above)
Thursday, May 24 - Leader ($250,000 - $499,999)
Wednesday, June 4 - Partner ($100,000 - $249,999)
Monday, June 11 - Supporter ($50,000 - $99,999)
July 2018 - Individual housing block opens (9 rooms or less)
The housing link and login information and will be sent out by our housing partner Experient on the day your group is eligible to begin booking. Please pass this information on to anyone who is responsible for making your housing arrangements, as it will only be sent to the main exhibit contact in our records.
*Only paid exhibitors will receive housing information.
Exhibitors are eligible for four exhibit passes per 100 square feet. Table top (Epilepsy Resource Area) exhibitors are eligible for two exhibit passes. Additional exhibit passes may be purchased for $75 each. Exhibitor badge registration will open in July.
- Badges will not be mailed out in advance. To obtain a badge, please bring the confirmation email with you to the onsite Exhibitor Registration counter.
- The deadline to register for or change existing booth personnel badges is Monday, November 19 at 10:00 a.m. ET.
- Once you have reached your allotment, additional exhibitor badges are available to purchase for $75 each.
- There will be a $50.00 fee for each name change after the October 9th deadline. No fee will be implemented for a misspelling change.
Exhibitor Service Manual
Use the Exhibitor Service Manual to order booth needs, print shipping labels, review show rules and regulations. The Exhibitor Service Manual will be available by early August.
Other Important Information
Advertising, sponsorship, and other promotional opportunities are sold on a first-come, first-served basis. Some inventory may sell out prior to the deadline dates. While AES makes every effort to keep its prospectus, insertion order forms, and website up to date, website information is not a guarantee that inventory is available. Contact firstname.lastname@example.org for the most current availability.
Program Book ads and other promotional materials, including mailings to the pre- and post-meeting registrant list must be approved by AES in advance by email proposed copy/art to email@example.com.
The American Epilepsy Society never provides lists with email addresses of its members or meeting registrants. If a company offers you a list of AES members with email addresses, it is not authorized by AES. Kindly notify AES if a third party offers you such a list so we may take appropriate action.
Thursday, November 29: 8:00 AM - 5:00 PM
Friday, November 30: 8:00 AM - 5:00 PM
Saturday, December 1: 8:00 AM - 10:00 AM
Exhibit Hall Hours
Saturday, December 1: Noon - 6:00 PM
Sunday, December 2: 10:00 AM - 4:00 PM
Monday, December 3: 10:00 AM - 2:00 PM
* Exhibit hall hours are subject to change
Monday, December 3: 2:00 PM - 10:00 PM
Tuesday, December 4: 8:00 AM - 12:00 PM
New Orleans Morial Convention Center