Industry Satellite Education

AES allows three types of industry-sponsored education programs. Click on each type below to learn more.

A limited number of slots are available for industry-sponsored education, by application only. Programs must be educational and not promotional. Programs may not duplicate any educational content offered at the 2018 AES Annual Meeting.

  • Industry CME-accredited satellite symposia

    AES does not accredit industry CME-accredited satellite symposia nor does it jointly provide them. Acceptable educational formats for industry satellite CME symposia include presentations by speakers, panel discussions, films, and video presentations. Attendance will most likely range from 100 to 200 attendees, depending on the topic and concurrent symposia; however, AES cannot predict nor guarantee the number or type of learners who register and attend the industry satellite CME symposia. The organizer of an Industry CME-Accredited Satellite Symposium is responsible for generating its own audience.

  • Industry Satellite Symposia (Non-CME Accredited)

    Acceptable educational formats for industry satellite non-CME symposia include presentations by speakers, panel discussions, films, and video presentations. Speakers may include company representatives. The program must be educational and not promotional. Attendance will most likely range from 100 to 200 attendees, depending on the topic and concurrent symposia; however, AES cannot predict nor guarantee the number or type of learners who register and attend the industry satellite CME symposia. The organizer of an Industry Non-CME Satellite Symposium is responsible for generating its own audience.

  • Industry Basic Skills Workshops (Non-CME Accredited)

    Acceptable educational formats for Industry Basic Skills Workshops include demonstrations, hands-on activities, presentations by speakers, panel discussions, films, and video presentations. Speakers may include company representatives. The program must be educational and not promotional. Attendance will most likely range from 100 to 200 attendees, depending on the topic and concurrent symposia; however, AES cannot predict nor guarantee the number or type of learners who register and attend the industry satellite CME symposia. The organizer of an Industry Basic Skills Workshop is responsible for generating its own audience.

Application Fee

A nonrefundable application fee of $500 must accompany the completed application.

Industry Satellite Education Fees

  • Symposium or workshop of less than 4 hours: $30,000 (in addition to the $500 nonrefundable application fee), plus a potential 10% surcharge by the Convention Center
  • Symposium or workshop of 4 hours or more: $30,000 plus $10,000 per hour or portion of an hours including breaks (in addition to the $500 nonrefundable application fee), plus a potential 10% surcharge by the Convention Center

If the application is approved, the Industry Satellite Education fee owed to AES must be paid in full by Wednesday, August 15, 2018. AES is working with the Convention Center team on the parameters for Convention Center surcharges; successful Industry Satellite Education applicants will be notified on the outcome of this negotiation.

Available Rooms

If the time of your proposed symposium or workshop exceeds three hours, please contact JoLynn Amsden at jamsden@aesnet.org or 312-883-3800 x 104 to discuss your plans and room needs.

Room #1

Pre-set rounds (10 per table) to seat 210, stage with podium, head table with 6 chairs
Friday, November 30, 6:00 – 9:00 PM
Sunday, December 2, 6:00 – 9:00 PM
Tuesday, December 4, 11:30 AM – 2:30 PM

Room #2

Pre-set (see below for specifics), stage with podium, head table with 6 chairs
Friday, November 30, 6:00 – 9:00 PM (Theater for 350)
Sunday, December 2, 6:00 – 9:00 PM (Rounds for 180, 10 per table)
Tuesday, December 4, 11:30 AM – 2:30 PM (Rounds for 180, 10 per table)

On the application, please indicate your first and second choice. Applications will be reviewed on a first-come, first-served basis. If you choose to change the set-up of the room, please note: (1) you will need to work directly with the Convention Center on logistical arrangements; and (2) you will be responsible for all costs related to setting up the room in your preferred style and re-setting it back to the original after your program.

Cancellations

Cancellations must be received in writing to JoLynn Amsden at education@aesnet.org. Cancellations received on or before Friday, September 28, 2018, will be refunded at 75% of the full symposium or workshop fee. For cancellations received after September 28, 2018, the industry symposium or workshop fee is nonrefundable.

Review Process

The industry satellite symposia and workshop review process is designed to ensure that an approved symposium or workshop meets the learning needs of AES members and DOES NOT duplicate the educational content of the 2018 AES Annual Meeting. Content must be based on the highest level of available evidence at the time of the symposium or workshop.

Application Process and Deadline

  1. Proposals must be submitted using the Application for Industry Satellite CME Symposium form or the Application for Industry Non-CME Symposia or Workshops
  2. Completed applications are processed as received and notifications for scheduling will be sent on a first-come, first-served basis.
  3. The application deadline is Thursday, July 12, 2018 for CME Symposia and Friday, July 20, 2018 for non-CME Symposia or Workshops. The accredited provider for a CME symposium will be notified of acceptance no later than Monday, July 31, 2018. The contact person for non-CME Symposia or Workshops will be notified no later than Monday, July 31, 2018.
  4. If your proposal is accepted, you are responsible for generating your own attendance at this activity. AES will support the promotion of each Industry Satellite Education event as outlined below with specifics provided on letters of agreement:

 

  • Provide a postal mailing list of registrants for 2018 AES Annual Meeting as of approximately October 31, 2018 to the accredited provider of the industry satellite CME symposium or to the sponsor for non-CME education. Use of this list will be subject to standing AES policy for mailing list use. The list will be provided on or about November 3, 2018.
  • List specific information about the industry satellite education in the print program book, on the AES website and in the mobile app.
  • Provide a complimentary black and white advertisement in the printed 2018 AES Annual Meeting Program Book. The ad size will be specified based on space available after applications are received. Specifications for this advertisement can be found here. AES does not allow the complimentary black & white ad to be upgraded to a larger ad or to a four color ad by paying the differential, though you may purchase additional advertisements in the program book to further support your education event.
  • Offer outreach opportunities for purchase by accredited providers of industry satellite CME symposia or sponsors of non-CME symposia or workshops—including sleeping room door drops and on-site print and digital advertising. Note that the number of insertions for the Saturday shared door drop is limited to twenty—first-come, first-served.
  • Provide signage in a high traffic area of the meeting area listing industry satellite education events with their dates, times, and locations.

Notes

  • AES provides opportunities to host industry satellite CME symposia on a first-come, first served basis for applications that pass the AES Review Criteria. Incomplete applications, including failure to send application fees or symposia payment, will result in a rejected application.
  • All marketing collateral must be provided to AES for review and approval. Please email to soliver@aesnet.org and allow three (3) business days for review.
    • All collateral for Industry CME Satellite Symposia must include this disclaimer: Opinions presented during the Industry Satellite CME Symposia are those of the speaker and the ACCME-accredited provider and are not a reflection of AES opinions, nor are they supported, sponsored or endorsed by AES.
    • All collateral for Industry non-CME Satellite Symposia or Workshops must include this disclaimer: Opinions presented during non-CME industry-sponsored education events are those of the speaker and are not a reflection of AES opinions, nor are they supported, sponsored or endorsed by AES.

 
More specific information will be included in the aforementioned letter of agreement in accordance with the Council on Medical Specialty Societies’ Code of Conduct with Companies. Not every situation can be anticipated and AES retains the right to render a final decision should a situation arise that is not covered in these guidelines or in AES policies and procedures.