Frequently Asked Questions

When and where is the 2018 AES Annual Meeting being held?

The 2018 meeting will be held November 30-December 4 at the Ernest N. Morial Convention Center in New Orleans, Louisiana.

When does registration for the meeting open?

Registration will open July 2018.

Which hotels are closest to the convention center?

Hotel information will be made available later this year.

When can I submit my abstract for presentation at the 2018 Annual Meeting?

The deadline to submit your abstract for the 2018 meeting was June 4, 2018.

AES will accept late-breaking submissions in September. Late-breaking abstracts should feature emerging data that was not available during the regular abstract submission period, April-June 2018.

Am I automatically registered for the AES Annual Meeting if I submit an abstract?

No. You must register for the meeting separately. Registration details can be found here.

If I am the first author of an abstract and I am unable to attend the meeting, what should I do?

Although the first author is preferred, any co-author may present without having to notify AES.

When will I know if my abstract has been accepted?

Acceptances will be sent via email notification. More information on timing will be available soon.

Can I photograph or video in the poster hall?

No. Photography and video are strictly prohibited in the poster hall.

Is the abstract processing fee refundable?

No. The abstract submission fee is non-refundable. Once the abstract has been submitted, it is considered processed.

What size is the poster board?

The poster board is 4 ft. high x 8 ft. wide (usable space for the poster is 44" x 91"). AES does not specify a size for the actual poster, but it is required to fit within the size of the poster board itself.