Frequently Asked Questions

When and where is the 2018 AES Annual Meeting being held?

The 2018 meeting will be held November 30-December 4 at the Ernest N. Morial Convention Center in New Orleans, Louisiana.

When does registration for the meeting open?

Registration is now open. Register here.

Which hotels are closest to the convention center?

More information about available hotels can be found here.

When can I submit my abstract for presentation at the 2018 Annual Meeting?

The deadline to submit your abstract for the 2018 meeting was June 4, 2018.

AES will accept late-breaking submissions in September. Late-breaking abstracts should feature emerging data that was not available during the regular abstract submission period, April-June 2018.

When will I know if my abstract has been accepted?

Acceptances will be sent via email notification. More information on timing will be available soon.

Am I automatically registered for the AES Annual Meeting if I submit an abstract?

No. You must register for the meeting separately. Registration details can be found here.

If I am the first author of an abstract and I am unable to attend the meeting, what should I do?

Although the first author is preferred, any co-author may present without having to notify AES.

May I be the first/presenting author on more than one abstract?

No. AES allows you to be the first and presenting author on one abstract only.

Are there instructions available for poster and platform presenters?

Yes. Detailed instructions will be made available in October and will be posted to the website.

Can I photograph or video in the poster hall?

No. Photography and video are strictly prohibited in the poster hall.

Is the abstract processing fee refundable?

No. The abstract submission fee is non-refundable. Once the abstract has been submitted, it is considered processed.

What size is the poster board?

The poster board is 4 ft. high x 8 ft. wide (usable space for the poster is 44" x 91"). AES does not specify a size for the actual poster, but it is required to fit within the size of the poster board itself.

Is there A/V available at the poster board?

No. AES does not allow or provide A/V in the poster area.

Is CME credit available for sessions at the meeting?

Yes. Details can be found on the Continuing Education Credit page.

Is Nursing CE credit available for sessions at the meeting?

Yes. Details can be found on the Continuing Education Credit page.

Is Pharmacist CE credit available for sessions at the meeting?

Yes. Details can be found on the Yes. Details can be found on the Continuing Education Credit page.

How do I claim credit for my attendance at educational sessions during the meeting?
  • For CME or a certificate of participation in a CME activity, access to CME/CE Credit claim is based on your registration type. Click here to review eligible registration types.
  • For Nurse or Pharmacist credit, follow the instructions provided by American Epilepsy Society's partner, Advancing Knowledge in Healthcare, Inc. Nursing and Pharmacy credit (per session) is based on attendance as well as completing of an online evaluation form. Additional information will be posted prior to the meeting. Access to CME/CE Credit claim is based on your registration type. Click here to review eligible registration types.
How can I get a certificate of attendance?

If you don't need a continuing education certificate, just proof of attendance, contact the registration team at aes@experient-inc.com.

Can my company advertise or promote our product with a sponsorship at the AES Annual Meeting?

Only companies with an exhibit booth may advertise or provide sponsorships at the AES Annual Meeting. Advertising and sponsorship opportunities are available in the prospectus.

How do I reserve an exhibit booth?

Visit the Exhibits + Support page for more information.