For Presenters

For those speaking at the AES Annual Meeting, this section includes important information as you prepare for your upcoming presentation.

Resources for Annual Meeting Faculty:

All faculty presenting at the AES Annual Meeting must login to the Speaker Management System and complete their assigned tasks. Download this guide for step-by-step instructions (IW speakers only).

 

Abstract Presenters

Click here      
Symposia Faculty

Important Dates:

  • September 15: All forms due
  • October 15: All slides due for CME review (if slides are approved and additional changes are made, they must be resubmitted for approval)
     
SIG Speakers
  • Presenters to use their own laptops (please have all slide presentations loaded on your laptop and ready to go one day prior to your SIG)
  • Please arrive 30 minutes prior to the start of your SIG

Standard SIG setup:

  • Front screen/LCD
  • Podium microphone
  • Audience mics (depending on size of room)
  • Two head table mics
  • Laser pointer
  • Roving Tech for all SIG concurrent sessions (there will not be a designated A/V tech in each room)

 

   
IW Speakers

Important Dates:

  • August 15: Initial Deadline for IW Forms

  • September 15: Final Deadline for IW Forms

  • October 15: Early Bird Registration Deadline

Important AV Requirements for IW Organizers: To ensure that the IW workshops run efficiently onsite, each workshop organizer is responsible for the following:

  • Complete the AES AV Form in the Speaker Management prior to the Annual Meeting
  • Confirm that they have their laptop present for the workshop
  • Collect all their speaker presentations ahead of time and have them loaded on the laptop in order of presentation time
  • The IW organizer must go to the Faculty Ready Room prior to their workshop and verify that there are no issues with loading all of their speaker presentations, and they are able to run the presentations without any issues on their laptop

IMPORTANT:

  • IW Organizers with a Saturday workshop must check-in at the Faculty Ready Room by 11:00 AM on Saturday, December 1
  • IW Organizers with a Sunday morning workshop must check-in at the Faculty Ready Room by 4:00 PM on Saturday, December 1
  • IW Organizers with a Sunday afternoon workshop must check-in at the Faculty Ready Room by 11:00 AM on Sunday, December 2
  • IW Organizers with a Monday afternoon workshop must check-in at the Faculty Ready Room by 11:00 AM on Monday, December 3
 


Faculty Ready Room Hours*:

    Friday, November 30

    Saturday, December 1

    Sunday, December 2

    Monday, December 3

    8:00 AM - 6:00 PM

    8:00 AM - 6:00 PM

    8:00 AM - 6:00 PM

    8:00 AM - 6:00 PM

    *(location TBA)

    If you have questions in the meantime, please email the AES education team