Attendee Alert: Companies targeting attendees

Beware Companies Targeting Meeting Attendees

As the AES Annual Meeting has grown in popularity, the society has faced a surge of companies falsely claiming to provide registration and housing or attendee lists for our annual meeting. We are working with our legal team to address this.

Experient, Our Official Meeting Partner for Registration and Hotel Reservations 

AES works with Experient, Inc. to provide meeting registration and hotel reservation services for individuals and groups as well as services for international attendees. Experient is the only approved registration and hotel partner.

The only official, approved website to start your registration and housing is meeting.aesnet.org.

Be advised:

  • AES does not provide attendee email addresses to any third parties. As an attendee, you may receive emails sent on behalf of AES by our approved registration and hotel partner, Experient, regarding registration and hotel reservations.
  • AES is, unfortunately, unable to honor or assist with registrations or hotel reservations made through any other party. Please contact us immediately if you receive a call or email regarding registration or housing services from any company other than AES or Experient.
  • Hotel offers from unaffiliated companies may appear to be for lower rates. However, they may be illegitimate, have unreasonable cancellation or change penalties, or be completely non-refundable.
  • AES and Experient will not call you to offer registration or housing unless you initiate a conversation first.
  • Hotel reservations confirmed through Experient DO NOT require advance payment, other than the one-night, non-refundable deposit charged for existing reservations approximately three weeks prior to the meeting.

Companies Not Authorized to Represent AES

The companies listed below are not affiliated with AES in any way and are not authorized to provide housing or registration services for the AES Annual Meeting:

  • Campbell Outsourcing
  • Congress Bookers
  • The Congress Housing
  • eMedEvents
  • Global Travel Partners
  • GTA Expo Housing
  • Housing Planners LLC
  • Kore Conferences
  • Reservations Pro
  • Rove World

 

Thank you for being part of the American Epilepsy Society community. Please contact customer service if we can be of further assistance or if you have questions.